California Commercial Solar Inc

Administrative Assistant

General Information
Location  635 S Atwood
Visalia, CA 93277
United States
Employee Type  Full-Time
Description

This position supports two major areas of the company. It works under the supervision of HR to ensure that employees and the company headquarters are well supported. In addition, this position supports and coordinates administrative functions for operations departments (Design & Engineering, Interconnection, Project Management, and Field Operations).

Essential Functions:

  1. Under the supervision of HR, ensure that employees and the company headquarters are well supported. 
  2. Assist with new employee onboarding and resources
  3. Assist with employee data entry
  4. Assist with all elements of building office management
  5. Help the leaders of operational departments perform their duties to the best of their ability by supporting them administrative needs, including:
    1. Time card maintenance
    2. Coordinate Field operations events, team meetings, and trainings
    3. Assist General Superintendent in procurement and inventorying of PPE, tools, and equipment
    4. Create and document organizational systems and processes
    5. Maintain licenses for key employees in 10+ states
    6. Develop organizational processes to gather and track information for departments as needed
  6. Carries out other duties as necessary, which may include tasks such as copying, filing, making phone calls, and distributing incoming faxes and mail.

Knowledge, Skills, and Experience Required:

  • 2 years of office experience
  • Good verbal and written communication skills in English
  • Previous knowledge of, or ability to learn, Microsoft Office
  • Establish and maintain cooperative relationships with employees, maintaining a warm and professional manner with a positive employee relations and customer service mindset
  • Able to proactively seek out ways to improve upon existing processes
  • Ability to make sound, independent judgments
  • Maintain the highest level of integrity and confidentiality
  • Take initiative to plan, organize, and complete assignments independently
  • Initiate, maintain, and complete both short term and long-term projects simultaneously
  • Able to work independently and work effectively as a member of a team
Requirements